The Advantages of Using Electronic Signatures
Most businesses nowadays feel plenty of pressure to adopt paperless solutions for their operations. It is still quite not clear whether the concept of totally paperless offices will ever come to fruition, but we are edging closer to this being reality. Even though it may not be very realistic to totally eliminate paper from your office this year, perhaps the future could be the perfect time to ditch pen and paper and adopt electronic signatures. Electronic signatures refer to electronic data that gets logically associated with other electronic data and is used by signatories when signing. For people in doubt, electronic signatures offer a similar legal standing to handwritten signatures so long as they adhere to requirements of the particular regulations they were created under. The general objective of electronic signatures is the quick authentication of documents containing uniquely identifiable marks that don’t need pen and paper. Despite some obvious security concerns, electronic signatures are broadly used in legal dealings, as a part of official government documents, private affairs and business transactions. Before giving serious consideration to the use of E-signatures, it is imperative to understand its advantages.
First of all, electronic signatures are simple and intuitive. This relative ease is arguably their greatest advantage, since there are various online solutions that provide systems which enable users to upload documents, declare signers and recipients then deliver secure links to respective recipients. Process completion then becomes very easy since all recipient has to do is sign the received documents. In a nutshell, it is that easy, since anyone capable of opening a link and clicking a button can use electronic signatures.
Contrary to popular belief, electronic signatures are indeed more secure and safer compared to traditional paper documents. Apart from containing a signature, electronic signatures have traceable information such as the person that signed the document, when they signed the document and where they did the signing from. Therefore, electronic signatures present a significantly stronger, more enforceable alternative compared to traditional paper-based transactions.
Electronic signatures offer great convenience especially considering that many people operate in geographically dispersed locations. In the modern business world, even the smallest of organizations interact with various customers, partners and suppliers situated in different states, cities and countries. Through electronic signatures, such businesses can engage in remote authentication, which presents a very convenient solution in comparison to other methods such as mailing and scanning.
Since electronic signatures are very convenient, faster turnaround can be achieved. Rather than sending documents to a single party, waiting on them to print it, sign it then scan it, all involved parties can sign off in a matter of seconds.